Executive Administrative Assistant - Remote Virtual Support for High-Level Professionals

Join the Team at River City Virtual Assistants River City Virtual Assistants is a leading provider of managed virtual assistant services, specializing in administrative, marketing, and executive tasks. Our team consists of highly skilled, US-based, college-educated assistants who provide personalized support to clients across various industries. We pride ourselves on building strong client-assistant relationships and delivering consistent, reliable assistance. We're now seeking an experienced Executive Administrative Assistant to join our team and provide comprehensive support to high-level executives remotely. About the Role As an Executive Administrative Assistant, you will play a vital role in providing administrative and organizational support to high-level executives or professionals remotely. You will work closely with executives to ensure their schedules are managed efficiently, communication is streamlined, and administrative tasks are handled effectively. This is a unique opportunity to work with a dynamic team, support influential professionals, and grow your career in a fast-paced virtual environment. Key Responsibilities Schedule and Calendar Management: Coordinate and manage executive appointments, meetings, conferences, and travel arrangements, ensuring efficient use of time and prioritization of tasks. Information Management: Organize and maintain files, records, and confidential information, ensuring easy access and retrieval. Conduct research, compile data, and prepare reports or presentations as needed. Project Coordination: Assist in coordinating and monitoring ongoing projects, ensuring deadlines are met and progress is tracked. Collaborate with team members to gather necessary information and facilitate smooth project execution. Relationship Management: Build and maintain positive relationships with key stakeholders, including clients, partners, and employees. Coordinate meetings, prepare agendas, and take minutes when required. Travel and Logistics Coordination: Make travel arrangements, including flights, accommodations, and transportation, ensuring smooth logistics for executive business trips. Prepare itineraries and provide necessary travel information. Financial Administration: Assist in managing financial matters, such as expense tracking, invoice processing, and budget monitoring. Liaise with the finance department and external vendors as needed. Meeting Support: Prepare meeting materials, agendas, and presentations. Attend meetings, take notes, and follow up on action items, ensuring effective communication and documentation. Task Delegation: Identify tasks that can be delegated to other team members or external service providers. Coordinate and monitor the completion of delegated tasks, ensuring timely and accurate execution. Miscellaneous Support: Provide general administrative support, such as drafting and proofreading documents, managing office supplies, and handling other ad hoc tasks as required. Requirements and Qualifications To succeed in this role, you should possess the following qualifications and skills: Proven Experience: Minimum 2-3 years of experience as an Executive Assistant or Virtual Assistant supporting high-level executives. Organizational and Time Management Skills: Excellent organizational and time management skills, with the ability to multitask and prioritize effectively. Communication Skills: Strong communication skills, both written and verbal, with the ability to interact professionally with stakeholders at all levels. Technical Skills: Proficiency in using virtual communication tools, project management software, and other relevant software applications. Discretion and Confidentiality: Discretion and confidentiality in handling sensitive information. Attention to Detail: Strong attention to detail and problem-solving abilities. Proactive and Self-Motivated: Proactive and self-motivated, with the ability to work independently and meet deadlines. Flexibility: Flexibility to accommodate different time zones. Education: Undergraduate degree required. What We Offer At River City Virtual Assistants, we offer a dynamic and supportive work environment that values flexibility, growth, and collaboration. Here are some benefits and perks you can expect: Competitive Salary: A competitive salary range for this role. Remote Work: Opportunity to work remotely and enjoy a flexible work environment. Professional Growth: Opportunities for professional growth and development in a fast-paced virtual environment. Collaborative Team: Collaborative and supportive team culture that values communication and teamwork. Variety of Projects: Opportunity to work on a variety of projects and support high-level executives across different industries. Career Growth Opportunities and Learning Benefits At River City Virtual Assistants, we're committed to helping our team members grow and develop their skills. Here are some opportunities for growth and learning: Training and Development: Ongoing training and development opportunities to enhance your skills and knowledge. Mentorship: Opportunities for mentorship and guidance from experienced professionals. Career Advancement: Opportunities for career advancement and growth within the company. Work Environment and Company Culture At River City Virtual Assistants, we pride ourselves on a dynamic and supportive work environment that values flexibility, growth, and collaboration. Here are some highlights of our company culture: Remote Work: We offer a flexible remote work environment that allows our team members to work from anywhere. Collaborative Team: Our team is collaborative, supportive, and values communication and teamwork. Professional Growth: We prioritize professional growth and development, offering opportunities for training, mentorship, and career advancement. How to Apply If you're a highly organized and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting role. Please submit your application using the career tab on our website (https://rivercity-va.com). We look forward to hearing from you! Don't miss out on this opportunity to join our team and support high-level executives remotely. Apply now and take the first step towards a rewarding and challenging career! Apply for this job