Executive Assistant to Drive Growth in a Revolutionary AI Startup Environment

Join Maneva, a Trailblazing AI Service Provider Transforming Manufacturing Operations Maneva is at the forefront of a technological revolution, harnessing the power of Artificial Intelligence (AI) to optimize manufacturing operations. Founded by an ex-Google Deepmind researcher, our startup is pioneering cutting-edge AI solutions for autonomous factory operation and optimization. We're on a mission to make a real impact on manufacturing problems, enhancing product and equipment inspection, production efficiency, safety, and more through AI-powered actions and insights. As a dynamic and fast-growing AI startup, we're now seeking a highly skilled, organized, and proactive Executive Assistant to support our CEO and leadership team. This is a high-impact role that sits at the heart of our operations, offering a unique opportunity to be part of executive decision-making and contribute to the company's growth and success. About the Role: Executive Assistant As the Executive Assistant to our CEO and leadership team, you will be a trusted partner, ensuring the smooth operation of our organization. Your role will be multifaceted, encompassing calendar management, travel logistics, internal coordination, and communication. You will also support special projects and help shape internal processes as we continue to grow and scale. Key Responsibilities Executive Support: Own complex calendar management for the CEO and leadership team, scheduling meetings across time zones. Coordinate agendas, take notes, and follow up on action items. Monitor email and internal threads to surface key priorities and blockers. Travel & Logistics: Plan and book domestic and international travel, preparing detailed itineraries and troubleshooting travel issues. Track travel expenses and manage the timely submission of receipts and reports. Operational & Administrative Coordination: Support internal planning sessions, team offsites, and cross-functional meetings. Maintain internal documentation, vendor records, and basic contract tracking. Ensure timely alignment across teams by driving follow-ups on key initiatives. Special Projects & Ad Hoc Support: Conduct research to support leadership decisions, such as on vendors, venues, and partnerships. Assist with light presentation creation and internal communications. Jump into short-term coordination projects across operations or deployments as needed. Who You Are To excel in this role, you must be exceptionally organized, able to manage competing priorities with ease, and proactive in anticipating needs before they arise. Discretion and trustworthiness are paramount, as you will have access to confidential information. You should be energized by the fast-paced and sometimes ambiguous environment of a startup and be a clear, concise communicator who brings calm and structure to busy teams. Qualifications & Skills We are looking for candidates with: 2+ years of experience in an Executive Assistant, Administrative, or Operations role. Experience supporting a founder or C-level executive, preferably in a startup environment. Proficiency with MS365, Teams, and calendar tools such as Outlook or Google Calendar. Bonus skills include experience with travel booking, project coordination, or working with technical teams. Essential skills for success in this role include excellent communication and organizational abilities, a proactive approach to problem-solving, and the ability to maintain confidentiality. You should be comfortable with technology, able to learn new tools quickly, and have a keen eye for detail. Why Join Maneva? By joining Maneva, you will have the opportunity to: Work with cutting-edge AI technology that is revolutionizing manufacturing operations. Enjoy professional growth opportunities in a dynamic and fast-growing startup. Experience flexible, remote work with occasional local travel for company engagements. Our company culture values innovation, teamwork, and continuous learning. We believe in fostering a collaborative environment where everyone can thrive and contribute to our mission. Compensation, Perks, and Benefits While specific details are not disclosed here, our compensation package is competitive and designed to attract top talent. We offer a range of benefits that support your well-being and professional development, including flexible working arrangements and opportunities for growth within the company. Protecting Your Personal Information At Maneva, we are committed to ensuring the security and privacy of all applicants. We will never ask for sensitive personal information via email, phone call, or text message, nor do we require payment from applicants for any part of the hiring process. If you are contacted by someone claiming to represent our company and asking for such information, please do not respond and report the incident to us immediately at IT-Security@Maneva.ai. Take the Next Step in Your Career If you're a motivated and organized professional looking for a challenging and rewarding role in a cutting-edge AI startup, we encourage you to apply. As an Executive Assistant at Maneva, you will play a critical role in our success and have the opportunity to grow with us. Don't miss this chance to be part of a revolutionary team that's changing the face of manufacturing operations. Apply now and join our journey to transform the manufacturing industry with AI. Apply for this job