Experienced Finance & Administration Analyst – Data-Driven Operations Support for Economic Development & Community Partnerships

The Opportunity We are seeking an experienced Finance & Administration Analyst to join our dynamic team at Steadfast City Economic & Community Partners (www.steadfastcity.com). As a key member of our Finance and Administration (F&A) group, you will play a pivotal role in driving operational efficiency, data-driven decision-making, and exceptional client experiences. If you are a detail-oriented, analytical, and collaborative professional with a passion for finance and administration, we encourage you to apply. About Us At Steadfast City Economic & Community Partners, we are an economic development, community development, and non-profit consulting firm dedicated to helping businesses, real estate developers, and communities achieve their goals. We specialize in securing economic incentives, redeveloping/developing real estate, determining market feasibility, and providing planning and development services. Our mission is to weave together government, business, economic development, real estate, social, and philanthropic sectors in a more aligned and impactful manner. The Role As a Finance & Administration Analyst, you will be responsible for a wide range of tasks, including: Maintaining project billing schedules to ensure timely and accurate invoicing and cash management. Validating and maintaining client billing information to promote an efficient invoicing and collection process. Processing client and project retainers upon creation of projects to ensure timely and accurate invoicing. Supporting Accounts Payable functions, including credit cards and reimbursable expenses, vendor payments, and monthly expense analysis. Assisting with the implementation of software, including research, testing, installation, configuration, and integration with other systems. Creating and maintaining documentation related to systems, processes, and best practices for F&A's reference and training purposes. Developing training materials, manuals, and job aids to support effective knowledge transfer. Designing and delivering training sessions to educate team members on new procedures, processes, and systems. Developing and refining operational procedures and workflows to enhance efficiency, quality, and compliance. Managing and preparing datasets and reports for management. Key Responsibilities In addition to the above tasks, you will also be responsible for: Executing accounts receivable functions, ensuring timely and accurate processing of payments from clients and statements. Assisting in the planning, execution, and monitoring of operational projects to ensure timely completion and adherence to objectives. Supporting the Director of HR with recruitment, employee changes, and onboarding new hires. Supporting the COO, VP of F&A, and team with operational and administrative tasks as needed. Monthly, Quarterly, and Annual Responsibilities You will also be responsible for: Processing and managing monthly and semi-monthly invoices and invoicing processes. Responsible for the monthly reconciliation of invoicing and A/R transactions along with their corresponding support documentation. Accountable for accurate and timely time and expense entry with the support of the Company's managers. Supporting the Company's F&A bank and system reconciliations. Assisting with preparation for quarterly Leadership Meetings. Executing annual audits and reporting for business insurances. Providing support for audits, budgeting, and tax preparation. Assisting with Annual PEO renewal. Attending and assisting with prepping for the company's Annual summit. Expectations We expect our Finance & Administration Analyst to: Uphold the culture, values, and policies of the company while interacting with colleagues, clients, subcontractors, and other stakeholders. Be diligent with requests and respond in a timely manner. Execute job responsibilities while identifying and discussing challenges with manager. Identify and discuss development opportunities with manager. Performance Evaluation We will conduct regular performance evaluations, including: Quarterly Check-ins 90 Day Review Annual Reviews Skills & Qualifications To be successful in this role, you will need: A High School Diploma and/or equivalent relevant experience in a related field. A minimum of three years executing accounting functions. Direct experience with billing in the Consulting, Law, or Engineering industries is highly desired. A detail-oriented mindset with a focus on accuracy and quality. Experience with professionally communicating with a variety of clients, subcontractors, and stakeholders. Ability to effectively manage and efficiently meet time-sensitive timelines while balancing multiple priorities in a fast-paced setting. Excellent communication skills, both written and verbal, with the ability to present complex information in a clear and concise manner. A positive attitude with a genuine desire to develop better, think bigger, and support transformative opportunities for the clients and communities that we serve. Benefits We offer a competitive salary, flexible working hours, flexible vacation, paid sick and safe leave, medical, dental, and vision insurance, retirement plan contribution, life insurance, and an annual continuing education allowance. Career Growth Opportunities We are committed to the growth and development of our team members. As a Finance & Administration Analyst, you will have opportunities to: Develop your skills and expertise in finance and administration. Take on new challenges and responsibilities. Contribute to the development of our company's policies and procedures. Collaborate with cross-functional teams to drive business results. Work Environment & Company Culture We are a dynamic and innovative company that values collaboration, creativity, and continuous learning. Our work environment is fast-paced and challenging, but also supportive and inclusive. We offer a range of benefits and perks to support your well-being and career growth. How to Apply If you are a motivated and detail-oriented professional with a passion for finance and administration, we encourage you to apply for this exciting opportunity. Please submit your resume and cover letter to [insert contact information]. We look forward to hearing from you! Apply for this job