Executive Assistant to the Deputy Commissioner - Department of Housing and Community Development: A Dynamic Opportunity for Administrative Excellence

**Job Summary:** We are seeking a highly skilled and experienced Executive Assistant to join our team in the Consolidated Planning Division of the Department of Housing and Community Development (DHCD). As a key member of our administrative team, you will provide exceptional support to the Deputy and Assistant Commissioners, ensuring the smooth operation of our office and the delivery of high-quality services to our community. If you are a motivated and detail-oriented professional with a passion for administrative excellence, we encourage you to apply for this exciting opportunity. **About Us:** The City of Baltimore is a vibrant and diverse city with a rich history and a strong commitment to community development. Our Department of Housing and Community Development is dedicated to improving the quality of life for all Baltimoreans, and we are seeking talented individuals to join our team. As an Executive Assistant to the Deputy Commissioner, you will have the opportunity to work with a dynamic team of professionals who are passionate about making a difference in our community. **Key Responsibilities:** As an Executive Assistant to the Deputy Commissioner, you will be responsible for providing high-level administrative support to the Deputy and Assistant Commissioners, including: * Maintaining the appointment schedule and arranging meetings and conferences * Notifying the Deputy and Assistant Commissioners of meetings and preparing correspondence, files, and other materials * Maintaining notes for meetings attended by the Deputy and Assistant Commissioners and tracking action items with internal and external stakeholders * Maintaining departmental mailing lists and composing and distributing quarterly newsletters and ad hoc communications * Gaining a working understanding of the regulations and guidance governing the Community Development Block Grant (CDBG) Program * Assisting the Deputy Commissioner and other team members with compiling and organizing data and other information for scheduled and ad hoc reports and updates * Assisting in the development, updating, and maintenance of divisional policies and procedures * Composing correspondence independently and routing information or work instructions from the supervisor to staff members * Monitoring deadlines and follow-up actions * Establishing and maintaining effective working relationships with other employees necessary to expedite matters for the Deputy and Assistant Commissioners **Essential Qualifications:** To be successful in this role, you will need to have: * A bachelor's degree from an accredited college or university * Three years of experience in executive level office support, including scheduling appointments, writing correspondence, setting up meetings and agendas, and working in a confidential environment * A strong working knowledge of office practices and procedures * High-level proficiency in the application of Microsoft Office Suite Products to produce letters, reports, presentations, and other materials * Ability to accurately prepare and proofread correspondence and reports * Ability to establish and maintain effective working relationships with government officials, community associations, citizens, businesses, and internal managers * Ability to communicate effectively, both orally and in writing * Ability to adjust priorities and self-manage time to complete multiple tasks accurately and efficiently and meet changing deadlines * Ability to handle confidential materials and situations with discretion, tact, and diplomacy * Ability to work independently and in a collaborative team environment * Ability to take initiative and follow through on tasks * Ability to independently apply critical thinking and problem-solving skills **Preferred Qualifications:** While not required, a background in Public Administration is preferred. Additionally, experience working in a government agency or non-profit organization is highly desirable. **Skills and Competencies:** To succeed in this role, you will need to possess the following skills and competencies: * Strong organizational and time management skills * Excellent communication and interpersonal skills * Ability to work in a fast-paced environment and prioritize multiple tasks and deadlines * Strong analytical and problem-solving skills * Ability to maintain confidentiality and handle sensitive information with discretion * Ability to work independently and as part of a team * Strong technical skills, including proficiency in Microsoft Office Suite Products **Career Growth Opportunities and Learning Benefits:** As an Executive Assistant to the Deputy Commissioner, you will have the opportunity to develop your skills and knowledge in a dynamic and supportive environment. We offer a range of training and development opportunities, including: * On-the-job training and mentorship * Professional development workshops and conferences * Opportunities for advancement and career growth * A comprehensive benefits package, including health insurance, retirement plan, and paid time off **Work Environment and Company Culture:** We are committed to creating a positive and inclusive work environment that supports the well-being and success of our employees. Our office is located in the heart of Baltimore, and we offer a range of amenities and benefits, including: * A hybrid work environment, with the option to work remotely or in the office * A comprehensive benefits package, including health insurance, retirement plan, and paid time off * Opportunities for professional development and career growth * A dynamic and supportive team environment **Compensation, Perks, and Benefits:** We offer a competitive salary commensurate with experience, as well as a range of benefits and perks, including: * A comprehensive benefits package, including health insurance, retirement plan, and paid time off * Opportunities for professional development and career growth * A dynamic and supportive team environment * A hybrid work environment, with the option to work remotely or in the office **How to Apply:** If you are a motivated and detail-oriented professional with a passion for administrative excellence, we encourage you to apply for this exciting opportunity. Please submit your application, including your resume and cover letter, to the Department of Human Resources Office of Recruitment at (410) 396-3860, 711 (TTY), 7 E. Redwood Street, 16th Floor, Baltimore, MD 21202 or send an email to Recruitment Apply Job!. **Equal Opportunity Employer:** The City of Baltimore is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating a positive and inclusive work environment that supports the well-being and success of our employees. **Closing Date:** The closing date for this position is April 3, 2024, at 12:00 AM midnight. We encourage you to apply early, as we will review applications on a rolling basis. **Contact Us:** If you have any questions or would like more information about this opportunity, please contact the Department of Human Resources Office of Recruitment at (410) 396-3860, 711 (TTY), 7 E. Redwood Street, 16th Floor, Baltimore, MD 21202 or send an email to Recruitment Apply Job!. 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