I need a virtual assistant to be receptionist and assist with light admin support
Posted 2025-10-26
Remote, USA
Full Time
Immediate Start
The Virtual Assistant will handle day-to-day administrative tasks, client communication, and scheduling to ensure our operations run smoothly. This is a remote position requiring excellent communication skills, professionalism, and a proactive attitude. Excellent English. Key Responsibilities: • Reception & Communication: • Answer incoming calls and route messages to the appropriate team member • Respond to client inquiries via phone and email promptly and professionally • Greet and assist virtual meeting attendees via Zoom or similar platforms • Scheduling & Calendar Management: • Schedule and confirm appointments, meetings, and site visits using g-suite. • Maintain an organized and up-to-date company calendar • Send reminders and follow-ups to clients and internal staff • Email Management: • Monitor, sort, and prioritize incoming emails • Draft, proofread, and send correspondence as directed • Ensure timely responses to client and vendor emails • Data Entry & Recordkeeping: • Enter and update client and project information in CRM or project management software (Google Excel sheets) • Maintain organized digital filing systems (Ensure reports are getting filed). • Assist in formating word document reports, excel spreadsheets, and other documents Qualifications: • Previous experience as a Executive Assistance, Virtual Assistant, Administrative Assistant, or Receptionist preferred • Excellent verbal and written communication skills • Strong organizational skills with attention to detail • Proficiency in Microsoft Office, Google Workspace, and common scheduling tools • Ability to handle sensitive information with discretion • Self-motivated, reliable, and able to work independently Apply tot his job Apply To this Job