Application Review Specialist

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title: Application Review Specialist Job Category: University Staff Employment Type: Regular Job Profile: Application Review Specialist Job Duties: POSITION SUMMARY: Performs a variety of duties involving the review, analysis, assessment, and processing of admissions applications in accordance with university guidelines, policies, and procedures. Reporting to the Associate Director, the Application Review Specialist will provide general support for undergraduate application processing and is directly responsible for processing transfer, international, and all special student and dual-enrollment applications for the institution. This is a full-time, University Staff position within the Office of Admissions. This position can be considered for limited remote/hybrid work. On occasion, employees may be asked to attend meetings, training, or events on campus. Flexible work options will be discussed with candidates during the hiring process. RESPONSIBILITIES: Application Review and Admission Process for Undergraduate Students Lead and conduct comprehensive application review and selection for assigned programs including transfer, international, and all special and dual enrollment applications according to established policies and procedures. Assist in policy interpretation regarding applications in assigned populations. Take a lead role in the creation and maintenance of accurate student records. Take a lead role in the admission, communication, matriculation and term activation process. Respond and/or proactively reach out to current and prospective students. Take a lead role in scanning, linking materials, and data entry in our CRM (Slate). Assist other team members in the review and processing of all undergraduate applications as needed. Trouble shoot application and admission barriers for assigned student populations. Confirm admission status with internal and external partners to ensure accurate registration and billing. Create and maintain documentation of the Dual-Enrollment admission process and related procedures. Work collaboratively with faculty, staff, and administration to support the admission of Dual-Enrollment students in the Early College Credit (ECCP), Dual Academic Credit (DACP), and ITV programs. General Recruitment and Enrollment Activities Participate in professional development and training opportunities to maintain up-to-date knowledge of admission policies and procedures. Serve as an active member of the Admissions team; working collaboratively to recruit and enroll a high-qualified, diverse group of students. Positively represent UWRF to a wide variety of constituents via phone and email, including prospective students and their families, secondary and postsecondary school personnel, community-based organizations, and other individuals or organizations involved in the recruitment and enrollment process. Work closely with members of the Admissions team to create a supportive, inclusive, and collaborative team environment where communication, trust, and accountability are valued. Perform other duties as assigned. Knowledge, Skills and Abilities: Strong communication and interpersonal skills. Must have the ability to interact effectively with others and maintain effective working relationships with campus partners. Excellent project and time management skills, with the ability to prioritize multiple tasks. Accuracy, attention to detail, follow-through, technical competence, and reliability are extremely important in this position. Manage and keep sensitive information confidential. Key Job Responsibilities: Reviews, evaluates, and responds to student applications according to established policies and procedures Conducts comprehensive application review and selection for assigned programs Department: Admissions Compensation: $21.98/Hour Required Qualifications: Willingness to learn and adapt to new and changing technologies. Effective oral and written communication skills. Organization and attention to detail, ability to perform detailed work with a high degree of accuracy. Manage multiple priorities while consistently meeting project deadlines. Ability to work independently and exercise a significant degree of judgment in decision-making. Commitment to developing an inclusive, highly collaborative work environment. Preferred Qualifications: 2 years of experience working in higher education or related field. Working knowledge of Customer Relationship Management (CRM) tools, Student Information Systems (Peoplesoft), and/or Perceptive Content (Imaging). High School Diploma Required Education: High School Diploma Preferred Education: Bachelor’s Degree from an accredited institution. How to Apply: Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications. Applicants are required to provide: Resume Letter of interest specifying qualifications and experience (cover letter) Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials on or before September 14, 2025. Employees receive excellent benefits including exceptionally low-cost comprehensive health, dental and vision benefits; employer match of Wisconsin Retirement System contributions of 6.95%; an attractive amount of paid leave per year in addition to paid sick leave. To learn more about our benefits, go to https://www.wisconsin.edu/ohrwd/benefits/download/quickguidefasl.pdf UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-4941. Inquiries should be addressed to: David Toles Search Chair david.toles@uwrf.edu Confidentiality of Applicant Materials The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the final candidates may be released. See Wis. Stat. sec. 19.36(7). Title IX Notice As required by Title IX and federal regulations, UW-River Falls does not discriminate on the basis of sex in its education programs or activities, including in admission and employment. Questions about the application of Title IX may be referred to UWRF’s Title IX Coordinator at titleix@uwrf.edu; the Department of Education’s Office for Civil Rights; or both. For more information, please see uwrf.edu/titleIX. Criminal Background Check and Reference Check Policy Employment will require a criminal background check. It will also require you, your most recent employer, and all previous Universities of Wisconsin institutions and State of Wisconsin agency employers from the past seven (7) years to answer questions regarding sexual violence and sexual harassment per Universities of Wisconsin Administrative Policy 1275. Annual Security and Fire Safety Report (Clery Act) The Annual Security and Fire Safety Report, which includes statistics about reported crimes and information about campus security policies can be viewed at https://www.uwrf.edu/Police/Annual-Security-Report.cfm or call University Police at 715-425-3133 for a paper copy. Reasonable Accommodations UW-River Falls provides reasonable accommodations for applicants and employees with disabilities. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or an accommodation in applying because of a disability, contact hr@uwrf.edu or 715-425-3518. Academic Freedom & Freedom of Expression The University is committed to academic freedom and freedom of expression, and provides all members of the University community the broadest possible latitude to explore ideas and to speak, write, listen, challenge and learn, pursuant to Regent Policy Document 4-21 Commitment to Academic Freedom and Freedom of Expression. EEO Statement Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply. The Universities of Wisconsin serve approximately 161,000 students. Awarding nearly 37,000 degrees annually, the Universities of Wisconsin is Wisconsin’s talent pipeline, putting graduates in position to increase their earning power, contribute to their communities, and make Wisconsin a better place to live. Nearly 90 percent of in-state Universities of Wisconsin graduates stay in Wisconsin five years after earning a degree – with a median salary of more than $66,000. The Universities of Wisconsin provides a 23:1 return on state investment. The Universities of Wisconsin also contribute to the richness of Wisconsin’s culture and economy with groundbreaking research, new companies and patents, and boundless creative intellectual energy. The Universities of Wisconsin and its employees are purpose-driven, people-focused, and committed to stewardship. Apply tot his job Apply To this Job