Virtual Assistant (Flexible Ad Hoc Support: 3-4 hrs/week)

About Us: We’re a growing healthtech company building tools that save clinicians hours of admin every week. Alongside this, we also run busy personal lives that often overlap with the business. We’re now looking for a proactive, detail-oriented Virtual Assistant to take on ad hoc admin tasks so we can focus on the bigger picture. The Role: This role is intentionally broad. Day-to-day and week-to-week tasks will vary, but may include: - Scheduling pre-prepared content across Instagram, TikTok, LinkedIn, and YouTube (captions and assets provided). - Updating QuickBooks with business transactions. - Maintaining personal finance spreadsheets (when provided). - Managing small admin tasks (file organisation, data entry, research, calendar support). - Helping with reporting (updating analytics spreadsheets, preparing summaries). - Other one-off tasks to support both business and personal admin. Time Commitment: Approx. 3–4 hours per week (to start). Hours can flex depending on workload, but reliability and consistency are key. Accountability & Updates: We don’t believe in micromanaging, but we do value clarity and visibility. To make sure we’re aligned on hours and progress, we’ll ask you to keep a simple timesheet of what’s been done each week. This doesn’t need to be complicated - just a quick record of tasks completed and time spent. It helps us understand your workload, give better feedback, and make sure the hours are being used in the most impactful way. What We’re Looking For: The technical skills (QuickBooks, Google Sheets, scheduling tools, etc.) can be taught - what matters most are the soft skills: - Clear and responsive communication (quick replies, regular updates). - Reliability - we need to trust that tasks will be done when agreed. - Proactivity - noticing what’s needed and taking initiative. - Attention to detail - especially with numbers, dates, and posting accuracy. - Organised and structured in how you work. Who This Role Suits: - Someone who enjoys varied, flexible tasks and likes being the person who “keeps things moving.” - Someone who is confident enough to ask questions when unsure, rather than leaving things incomplete. - Someone who values consistency and follow-through over speed alone. Apply tot his job Apply To this Job