Experienced Executive Assistant to the CEO - High-Level Support & Strategic Partnership in NYC

Unlock Your Potential as a Trusted Partner to Toptal's CEO Toptal is revolutionizing the way companies scale their teams by connecting them with the world's top talent in business, design, and technology. As a global network with over $200 million in annual revenue and a fully remote workforce, we're breaking the mold and pushing the boundaries of innovation. If you're a highly organized, detail-oriented, and strategic thinker looking for a challenging role that requires intelligence, precision, and a strong sense of ownership, we invite you to join our team as an Assistant to the CEO. About the Role As the trusted Assistant to Toptal's CEO, you'll play a vital role in driving key priorities forward, navigating ambiguity, and managing sensitive information with discretion. This is not a traditional executive assistant role; it's a high-level partnership that requires a unique blend of operational expertise, strategic thinking, and exceptional judgment. You'll work closely with the CEO to ensure the efficient and effective execution of critical initiatives, often taking on operationally demanding work that requires a high level of intelligence, precision, and ownership. Key Responsibilities Provide high-level executive support to the CEO, demonstrating extreme attention to detail in confidential communications and strategic priorities. Take ownership of operationally demanding work, ensuring that high-detail, often time-sensitive tasks are completed accurately and with minimal oversight. Track progress on ongoing initiatives, anticipate needs, manage follow-through, and contribute to internal and external communications as needed. Collaborate effectively with internal teams and external partners to keep critical efforts on track, handling confidential information with discretion. Navigate ambiguity and manage sensitive information with sound judgment, consistently demonstrating a high level of emotional intelligence. Essential Qualifications To succeed in this role, you'll need to possess a unique combination of skills, qualifications, and personal attributes. These include: A Bachelor's degree from a reputable institution. Residency in NYC, with the ability to work independently and responsively in a remote setting. World-class organization skills, with the ability to wear many hats and prioritize tasks effectively. Exceptional attention to detail, with a high level of precision and accuracy. Tremendous emotional intelligence, including foresight, judgment, and the ability to exercise good judgment on behalf of others. A strong sense of ownership, taking responsibility for the work you do and pride in everything you deliver. Integrity at the highest level, with the ability to handle confidential information with discretion. High resilience, with a growth mindset and the ability to give and take direct feedback and constructive criticism. Excellent communication skills, with the ability to communicate clearly and constantly with teams via Slack and other collaboration tools. Preferred Qualifications While not essential, the following qualifications will be considered a plus: Previous experience as an executive assistant or in a similar role, providing high-level support to a senior executive. A proven track record of working independently with minimal supervision, prioritizing tasks, and managing workflows and deadlines. Experience working in a fast-paced, dynamic environment, with the ability to adapt to changing priorities and circumstances. Skills and Competencies To thrive in this role, you'll need to possess a range of skills and competencies, including: Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously. High-level communication and interpersonal skills, with the ability to communicate effectively with teams, stakeholders, and external partners. Strong analytical and problem-solving skills, with the ability to think critically and strategically. Emotional intelligence, with the ability to exercise good judgment, empathize with others, and build strong relationships. Technical skills, including proficiency in digital collaboration tools such as Slack, Google Workspace, and other productivity software. Career Growth Opportunities and Learning Benefits As an Assistant to the CEO at Toptal, you'll have the opportunity to develop your skills and expertise in a dynamic and fast-paced environment. You'll work closely with the CEO and other senior executives, gaining valuable insights into the company's operations and strategy. You'll also have access to a range of training and development opportunities, including: Professional development programs, designed to enhance your skills and expertise. Mentorship and coaching, providing guidance and support as you navigate your role. Opportunities for career advancement, as you grow and develop within the company. Work Environment and Company Culture At Toptal, we're committed to creating a work environment that's inclusive, collaborative, and supportive. As a remote company, we use digital collaboration tools to stay connected and work together effectively. Our company culture is built on a foundation of innovation, social interaction, and fun, with a focus on: Fostering a sense of community, despite physical distance. Encouraging creativity, innovation, and experimentation. Promoting work-life balance, with flexible working arrangements and a focus on well-being. Compensation, Perks, and Benefits We offer a competitive compensation package, including a salary and benefits that reflect your experience and qualifications. Our benefits include: A comprehensive health insurance plan. A retirement savings plan, with company matching. Paid time off, including vacation, sick leave, and holidays. Professional development opportunities, including training and education programs. A range of perks, including access to exclusive events, wellness programs, and more. Join Our Team If you're a highly motivated, organized, and strategic thinker looking for a challenging role that requires intelligence, precision, and a strong sense of ownership, we invite you to join our team as an Assistant to the CEO. To apply, please submit your resume and a cover letter outlining your experience, qualifications, and interest in the role. We're excited to hear from you! Apply for this job