Executive Assistant (Part-Time, U. S.-Based, Digital Marketing/Online B – Amazon Store

[ad_1] Other Jobs To Apply No other job posts for this day. About UsSass and SEO helps founders scale sustainably through SEO, systems, and digital strategy. We’re a lean, focused team that values clarity, structure, and sustainable growth over chaos and hustle. We’re hiring a part-time Executive Assistant to work directly with our founder. This isn’t a generic admin job — we need someone who lives and breathes organization, anticipates needs, and thrives in a digital-first environment. If calendars, checklists, and progress reports are your love language, this role is for you. This is a 10–15 hrs/week, remote role with overlap in California hours (Pacific Time). What You’ll Do Inbox & Calendar Ownership: Prioritize emails, draft responses, and keep the founder’s schedule clean, organized, and aligned with priorities. Marketing & Collab Inquiries: Manage inbound requests (podcasts, partnerships, LinkedIn messages, collabs), filter what matters, and respond professionally. Client/Partner Coordination: Prep the founder for calls with briefs and agendas, and log action items in ClickUp afterward. Content & Project Support: Track deliverables tied to marketing (YouTube, SEO content, client projects) and coordinate with the Ops Manager to keep them moving. Founder Enablement: Keep the founder’s head clear by running point on admin, communication, and scheduling details so they can stay focused on growth. Anticipation > Reaction: Be 3 steps ahead — see bottlenecks before they happen, prep resources in advance, and flag deadlines early. What the Day-to-Day Looks LikeEach day, you’ll prepare a Daily Rundown Report for the founder that includes: A summary of important emails/messages that need attention (with draft replies ready). A list of upcoming meetings + key briefing notes. A clear overview of top priorities for the day/week. What you are handling directly, and your plan for moving those items forward. Throughout the day, you will: Respond to inbound inquiries and only escalate what truly requires founder input. Keep the calendar clean and protected — adding buffers, rescheduling as needed, and ensuring priorities are followed. Track tasks and deadlines in ClickUp to ensure nothing slips. Coordinate with the Ops Manager to keep client deliverables aligned with founder commitments. End the day by flagging anything unresolved or urgent for the next morning. Required Skills & Experience 2+ years EA/PA experience supporting a founder, CEO, or executive. Experience in digital-first businesses (marketing agencies, SaaS, consulting, or online services). Strong command of Google Workspace (Calendar, Gmail, Docs, Sheets, Drive). Proficient with project/task management tools (ClickUp preferred, Asana/Monday/Trello okay). Tech-forward — comfortable with AI tools, CRMs, and automations (ChatGPT, Zapier, ActiveCampaign, etc). Excellent written communication — polished, professional, and personable across email, LinkedIn, and client-facing channels. Calendar-obsessed and checklist-driven: You naturally run your life and work out of systems, and you love it. Highly organized, detail-oriented, and proactive — you anticipate needs, not just react. U. S.-based with reliable overlap in California working hours. Culture FitYou’ll thrive here if you: Value clarity, calm, and structure over chaos and hustle. Love supporting a visionary founder by grounding big ideas in clear next steps. Communicate proactively, keep things moving, and close loops without being chased. Get energy from digital-first environments and understand the pace of online business. This role is not for you if: You’ve only worked in retail, hospitality, or general admin. You need constant step-by-step instructions. You’re intimidated by digital tools or automations. Compensation $25–$30/hr DOE 10–15 hrs/week, flexible schedule with California overlap Remote, U. S.-based only Job Type: Part-timePay: $23.00 - $28.00 per hourExpected hours: 5 – 10 per weekApplication Question(s): At the start of the day, we’d expect a brief report covering key emails, meetings, priorities, and what you’re handling directly. Draft a short example of what one of your daily rundowns might look like. Tell us about a time you solved a problem for an executive before they even realized it was an issue. What was the situation, and what exactly did you do? Imagine the founder has back-to-back calls from 9–3, but they need time to review a proposal and also eat lunch. How would you adjust the schedule and/or step in to protect priorities while keeping clients happy? Draft a short response to this inquiry: ‘Hi Sophie, I’d love to collaborate on a podcast together — are you open to discussing?’Experience:Personal assistant: 1 year (Preferred)Work Location: Remote [ad_2] apply to this job